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             \author[1]{Albert V.  Paytaren}

             \author[2]{Hazel G.  Gonzales}

             \author[3]{Rhannel D.  Dinlasan}

             \affil[1]{  Batangas State University }

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\date{\small \em Received: 1 January 1970 Accepted: 1 January 1970 Published: 1 January 1970}

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\begin{abstract}
        


Rationale: As technological innovation rapidly grows in technology and education, scholarship offices manage educational assistance that helps students continue their studies. Most admin and scholarship officers of various scholarship programs use traditional ways of managing scholarship programs. Traditional keeping records of documents and requirements can be misplaced, and finding records is also a tedious job. Therefore, the researchers came up with making a web application for managing educational assistance, which helps scholarship officers in collecting and managing information of scholars as well as for scholars to easily apply and submit requirements online.Objectives: The study's general objective is to develop an online management system of educational assistance for Batangas State University ARASOF-Nasugbu. Especially, the study attempted to answer the following questions: (1) What are the common problems of scholars and scholarship officers on the existing management of educational assistance in terms of Scholarship Program Management and Scholarship Application? (2) What features of the system should be developed to address the problems the scholars and scholarship officers encounter?

\end{abstract}


\keywords{educational assistance, likert scale, management, descriptive-developmental, web application}

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Rationale: As technological innovation rapidly grows in technology and education, scholarship offices manage educational assistance that helps students continue their studies. Most admin and scholarship officers of various scholarship programs use traditional ways of managing scholarship programs. Traditional keeping records of documents and requirements can be misplaced, and finding records is also a tedious job. Therefore, the researchers came up with making a web application for managing educational assistance, which helps scholarship officers in collecting and managing information of scholars as well as for scholars to easily apply and submit requirements online.\par
Objectives: The study's general objective is to develop an online management system of educational assistance for Batangas State University ARASOF-Nasugbu. Especially, the study attempted to answer the following questions: \hyperref[b0]{(1)} What are the common problems of scholars and scholarship officers on the existing management of educational assistance in terms of Scholarship Program Management and Scholarship Application? \hyperref[b1]{(2)} What features of the system should be developed to address the problems the scholars and scholarship officers encounter? \hyperref[b2]{(3)} What are the components of the system tested by the IT consultant that needs revision? (4) What is the level of acceptance of scholarship offices in the developed Educational Assistance Management System in terms of Managing scholarship applications, Accessing scholar's information, and Notifying scholars, \hyperref[b4]{(5)} What is the level of acceptance of scholars on the developed educational assistance management system in terms of Submission of Requirements, Finding Available Scholarship Program and Scholarship announcement.\par
Methodology: The researchers used the descriptive developmental research design, and incremental and iterative development to make the process more flexible. In addition, the researchers used the questionnaire for comparing and measuring the level of acceptability of the scholars and scholarship officers on the developed educational assistance management system. The researchers used the Likert Scale to measure the holistic view and opinion to measure the level of acceptance and satisfaction of the study. The researchers used convenience sampling due to the ongoing pandemic.\par
Results: Based on the evaluation among respondents, the study yielded the following findings: a. the scholars are having issues in the existing system in getting scholarship program announcements; b. several features are developed to solve the problems encountered by the scholarship officer and scholars; SMS and Email Notification, a feature that helps scholarship officers to decide who are eligible candidates for the scholarship program, and online chat communication; c. the IT consultant suggested to developed Validation check in compliance with the data privacy law when asking personal information and scholarship program link.\par
Conclusions: By the findings of the study, the following conclusions were drawn; a. The researcher concluded that most of the scholars, admin, and scholarship officers are having difficulties in getting scholarship program announcements b. The researcher concluded that the features of the developed system would be a big help for the scholars and scholarship officers to address the problem encountered on the existing/manual system; c. The researcher concluded that the system lacks compliance with data privacy; d. The researcher concluded that the existing system is not that convenient for the scholars and scholarship officers to use; e. The developed system can be easier, faster, and convenient. 
\section[{Introduction}]{Introduction}\par
merging technology changes society's history. Technology makes people's lives easier. As time goes by, the invention of computers, laptops, mobile phones, and smartphones takes place. People tend to enjoy using that invention in everyday life. Most people treat their mobile phones as best buddies and spend most of their time using them \hyperref[b0]{[1]}.\par
With technological innovation, every work becomes more efficient and effective. Technology becomes one of the most significant elements of today's generation in everyday living. Since the majority of people have gadgets, living becomes easier by simply tapping, clicking, and scrolling through their gadgets. Smartphones and laptops together with an internet connection allow people to complete tasks easier. This helps people to access the web pages they need.\par
It plays a vital role in different areas such as banking, communication, online shopping, and education. Generally, education helps to educate people to be productive members of society. However, not everyone is lucky enough to attain an education because of several factors present in society such as marginalization and poverty, but the major reason is financial difficulties. Despite that, the government and different organizations offer scholarships or educational assistance as an action on the problem \hyperref[b1]{[2]}.\par
There are many public and private sectors offering educational assistance. Some scholarship E programs will only be applicable in a municipality and depend on the qualifications. Despite their good deeds, they still find difficulties in handling and managing the data of the scholars due to the manual processes. On the other hand, there are still scholars who got more than one scholarship because the specific admin of every educational assistance had problems in determining eligible applicants. To have a general awareness, it will be more convenient if there will be a platform to sort out students in various types of scholarships.\par
With that in mind, the researchers came up with the idea "Educational Assistance Management System for Batangas State University-ARASOF Nasugbu". This web application will be beneficial to the scholarship officer and scholars because it will serve as a tool to increase the quality and fast service on collecting data about the scholars as well as identifying what type of scholarship they already had. 
\section[{II.}]{II.} 
\section[{Objectives}]{Objectives}\par
The general objective of the study is to develop an online management system for educational assistance.  
\section[{Specific}]{Specific} 
\section[{Literature Review}]{Literature Review}\par
Based on the study conducted by Annapurna \hyperref[b2]{Kasi (2015)} from the research entitled "Scholarship Information System", they created a system for the group of colleges to manage their scholarship program. In creating the Scholarship Information System, they aim to help in managing students' scholarship details. It can also help to filter the eligible students for the scholarship program. The system can maintain the data without any loss or damage and time-consuming checking and finding information about various, scholarships will be lessened. The system is developed using MySQL and C\#. JavaScript and AJAX for the web and HTML. The developed system provides ease of data entry for the user. After testing the system, they found out that the system has overcome the limitations of the existing system and worked according to the specifications. The system meets the need in providing reliable information and the requirements. The system consumes less time and effort than the old way of managing scholarships \hyperref[b2]{[3]}.\par
Based on the study conducted by Ayishetu, Seidu (2017) from the research entitled "Scholarship fund management system", discusses that the increasing number of applicants for scholarships over the years are manually managed in Ghana. Only advanced high school students from economically disadvantaged backgrounds are eligible for scholarships from this non-profit organization. To reduce the amount of effort and time spent on management, the NGO switched from a manual process to a webbased system. This existing/manual system enables them to enter the information of new applicants, award scholarships, and monitor student performance. The purpose of this research is to improve the system by adding functionalities that will allow it to track scholarship payments and provide reporting functionality for the scholarship application process. The system is built with HTML, CSS, and SQL and employs PHP as the application's controller, which is aided by AJAX \hyperref[b3]{[4]}.\par
Based on the study conducted by Jibrin, Musa, and Tahir (2016) from the research entitled "Development of E-Scholarship System.", A scholarship is a grant or payment made to support a student's education that is awarded based on academic or another achievement. Many scholarships are awarded based on merit, and recipients are not required to repay them. As a result, the Niger State Scholarship Board is seeking qualified candidates to sponsor outstanding students at the undergraduate and postgraduate levels as part of its effort to develop professionals who will serve as change agents and agents of scientific and technological advancement. The developed escholarship system was able to automate the scholarship application process. The system was also able to provide the scholarship board with an application that can be used for relationship award letter screening. The Object-Oriented Analysis and Design methodology are being used in the system for the software development approach (OOAD). The application, on the other hand, was created using the Hypertext Preprocessor (PHP), AJAX, JavaScript, and HyperText Mark-up Language (HTML). The development of a Scholarship system provides online application solutions that save time and effort, as well as sending notifications about the status of applications via SMS alerts and emails \hyperref[b4]{[5]}.\par
Based on the study conducted by Marave, Engr. Ariel M. entitled "Online Scholarship Application and Record Management System for AYZ City", the scholarship office of AYZ City manages scholarships through a manual process. Scholarship admin finds it difficult to manage scholarship programs especially if there are bulk records and compilations. To solve the problem, this system is developed to serve as an instrument for fast service and quality services by having paperless work on managing scholarships. The developers of the system use PHP and the programming tools and MYSQL as the database \hyperref[b5]{[6]}.\par
IV. 
\section[{Materials and Methods}]{Materials and Methods}\par
In this research, the development process that is used by the researchers is Iterative Incremental development. incremental and iterative development is more flexible because the development plan is broken up into pieces, and those pieces are developed and implemented one by one. Incremental development saves a lot of time because researchers can test more frequently and iterate on the work before coding something that is not going to work. This frequent testing makes the researchers flexible if errors and problems arise. The iterative development makes progress with repetition and through successive refinement until it meets the goals. The iterative is a compromise of the following stages: planning, analysis, and design, implementation, testing, and evaluation.  Planning Stage: The project starts in planning according to the set of requirements and to define the requirements, feedback needs to be analyzed. At this stage, researchers will identify the goal and purpose of the system by answering the question "What is the purpose of this financial assistance management system?"\par
In the planning stage, the researchers came up with the idea of using PHP and JavaScript as the language, HTML and CSS for the web technology, and XAMPP for the backend.\par
Analysis and Design: This stage is to determine the business logic of the project. The analysis clarifies the problems and objectives. Design is to identify a set of instructional design, conceptual and structure for the final development.\par
In this stage, the researcher will interview the scholarship officers to identify the difficulties they encountered in managing scholarship data.\par
Implementation: This stage is the start of the development process based on the requirements. This is where vision and plans become reality.\par
In this stage, the interface and contents of the system will be determined. The system should be userfriendly and easy to navigate and understand.\par
Testing: This stage performs testing to find and fix errors and bugs. This is where the system undergoes assessment to identify if the system meets every requirement.\par
Evaluation: This is the last stage of iterative design where the researchers meet the clients to evaluate the system and identify if all requirements are met.\par
The researchers will formulate an evaluation instrument in the form of a survey questionnaire. The figure illustrates a system architecture that helps the researchers to define the structural behavior of the proposed system. The system to be developed will be launched using a cloud server and web hosting to access the internet. Since the system is launched on the internet, different devices that support browsers such as chrome can access it. Admin, scholarship officer, and scholars will have access to the system. The figure illustrates the representation of the user's interaction that shows the relationship between other users. Scholars can apply for scholarships and submit requirements. Scholarship officers manage the scholars, he/she evaluates the requirements and approve the application. Scholarship admin can also approve scholarship applications and assign another scholarship officer. Admin assigns the scholarship admin and creates pages for our scholarship programs. The figure illustrates the boundaries of the system. It identifies the flows between the system and external entities. Scholars must check first the available scholarship and fill out the application form then submit the requirements. If the Scholarship officer or admin approves a scholarship application, the scholars will receive email notifications. The admin is the one who assigns the scholarship admin and adds a scholarship program to the system.\par
The following are the software and hardware requirements that were used during the development process of the proposed system.  
\section[{Results and Discussion}]{Results and Discussion}\par
In the preparation and evaluation stage, the proposed system will be evaluated according to respondents' answers to the survey questionnaire. The Likert scale will be used to verify intervals between rankings of the evaluation.    \hyperref[tab_2]{2} presents the problems encountered by the Scholars on the Existing/Manual System relative to Scholarship Application. Based on the result, "The existing/manual system has difficulties in getting scholarship program announcements" got the highest rank. The researchers found that more scholars have trouble in getting scholarship program announcements. "The existing/manual system has difficulties in identifying if there are additional documents to be submitted" problem got the lowest rank based on the result of the evaluation. The existing/manual process of identifying additional documents to be submitted is difficult if there are no on-time updates. According to \hyperref[b1]{Mahmoud (2019)} and there should be a system that follow-up all the stages of scholarship application from the initial procedures up to the final stage and can process the submission of application and retrieval time by saving the processing type and effort. 
\section[{Table 3: Evaluation of the Developed System on the level of acceptability by the Admin and Scholarship Officer in terms of Managing Scholarship Application}]{Table 3: Evaluation of the Developed System on the level of acceptability by the Admin and Scholarship Officer in terms of Managing Scholarship Application}\par
Table  {\ref 3} shows the evaluation of the admin and scholarship office on the developed system in terms of Managing Scholarship applications. The overall result was Highly Acceptable. The highest-rated parameter is the first parameter because the developed system helps the scholarship office in accessing the scholar's application. According to the study conducted by Marave, Engr. Ariel M. (2019), the manual process of scholarship is difficult especially if there are bulk records and compilations.  \hyperref[tab_5]{4} shows the evaluation of the admin and scholarship officer on the developed system in terms of Accessing Scholars Information. The overall result was Highly Acceptable. The highest-rated parameter was the second and third parameter because evaluators find that the developed system has accurate and reliable scholarly information and it allows them to access and verify if the scholars have another scholarship. According to the study conducted by Annapurna \hyperref[b2]{Kasi (2015)}, creating a scholarship system helps to manage scholar's details and filter eligible students for the scholarship program, which is also considered in creating this study.  \hyperref[tab_6]{5} shows the evaluation of the admin and scholarship office on the developed system in terms of Managing Scholarship applications. The. a chat feature that allows users to exchange information with each other. This variable is inclined in the study conducted by Ayishetu, Seidu (2017) that allows to trach the scholarship application process.\par
Table  {\ref 6}: Evaluation of the Developed System on the level of acceptability by the Scholars in terms of Requirements Submission Table  {\ref 6} shows the evaluation of the scholars on the developed system in terms of Requirements Submission. The overall result is Highly Acceptable. The high parameter is the first and the third parameters because the evaluators find that it is easy to submit requirements through attachments online rather than printing the documents before submitting them. The lowest rate parameter was the second parameter, which is the changing of incorrect documents. According to the study conducted by Marave, Engr. Ariel M. (2019)., online management of scholarship application and requirements submission will help to have fast service in managing submitted requirements.  \hyperref[tab_7]{7} shows the evaluation of the scholars on the developed system in terms of the Finding Available Scholarship Program. According to \hyperref[b0]{Surigayti, et al (2018)}., having a system that can handle scholarship programs is a big help in different organizations to lessen their manual work. The overall result is Highly Acceptable. The highest-rated parameter was the second parameter because evaluators find that it is easier to search and choose available scholarship where they can apply, while the lowest parameter is the first and third parameter, which is finding an available scholarship and viewing the details of the scholarship program.  \hyperref[tab_8]{8} shows the evaluation of the scholars on the developed system in terms of Receiving Scholarship announcements. The overall result is Highly Acceptable. The highest-rated parameter was the first parameter because evaluators found that they could receive announcements on time. According to the study of Setiyani, the existing manual system has slow decisionmaking in accepting scholars as well as sending announcements. The result of this evaluation means that the developed system is effective and efficient to use in sending announcements and decision making \hyperref[b7]{[8]}. 
\section[{VI.}]{VI.} 
\section[{Conclusions}]{Conclusions}\par
From the findings of the study, the following conclusions were drawn:\par
1. The researcher concluded that most of the scholars are having difficulties in getting scholarship program announcements while the admin and scholarship officers are having difficulties in terms of scholarship program management. It means that the existing/manual system is not convenient for the scholars and scholarship officers to manage the scholarship application. This helps the researchers to create educational assistance management system so that they can solve the problem of scholars and scholarship officers. 2. The researcher concluded that the features of the developed system would be a big help for the ( )Year 2023\par
H scholars and scholarship officers to address the problem encountered on the existing/manual system. 3. The researcher concluded that the system lacks compliance with data privacy. 4. The high ratings of scholarship officers for the developed system when it comes to managing scholarship applications, accessing scholars' information, and notifying scholars give the researchers the idea that the existing system is not that convenient for the scholars and scholarship officer to use. 5. The high ratings of requirements submission, finding an available scholarship, and scholarship announcements give the researchers the conclusion that the developed system will be very useful for the scholars. Using the developed Educational Assistance Management System can be easier, faster, and convenient.\par
VII. 
\section[{Recommendations}]{Recommendations}\par
The following are the recommendations for the enhancement of the Educational Assistance Management System for Batangas State University-ARASOF Nasugbu.\par
1. The developed system is recommended by the researchers to be used by the scholarship office for handling and managing different scholarship programs. 2. The educational assistance management system should have an android and iOS application so that it can be easily downloaded from Play Store and App Store. 3. The educational assistance management system should be able to predict who are the possible scholars that will have a better job opportunity based on their performance. 4. The research team recommends that the system should be integrated with the validation check in compliance with data privacy law. 5. For the future researcher, the research team recommends having Frequently Asked Questions (FAQs) on the online chat feature of the system.\begin{figure}[htbp]
\noindent\textbf{1}\includegraphics[]{image-2.png}
\caption{\label{fig_1}Figure 1 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{2}\includegraphics[]{image-3.png}
\caption{\label{fig_2}Figure 2 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{3}\includegraphics[]{image-4.png}
\caption{\label{fig_3}Figure 3 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{4}\includegraphics[]{image-5.png}
\caption{\label{fig_4}Figure 4 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{}\includegraphics[]{image-6.png}
\caption{\label{fig_5}}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{2}\includegraphics[]{image-7.png}
\caption{\label{fig_6}Table 2 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{1} \par 
\begin{longtable}{P{0.4314393939393939\textwidth}P{0.4185606060606061\textwidth}}
PARTICULARS\tabcellsep SOFTWARE\\
Operating system\tabcellsep Windows 10 Pro\\
Environment\tabcellsep Sublime Text 3\\
Language\tabcellsep PHP, JavaScript\\
Web Technology\tabcellsep HTML, CSS\\
Backend\tabcellsep XAMPP\end{longtable} \par
 
\caption{\label{tab_1}Table 1 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{2} \par 
\begin{longtable}{P{0.2870860927152318\textwidth}P{0.5629139072847682\textwidth}}
HARDWARE\tabcellsep SPECIFICATION\\
Processor\tabcellsep At least 1.8 GHz\\
Ram\tabcellsep 4GB or more\\
Monitor\tabcellsep 14" Color\\
Hard Disk\tabcellsep 500GB SSD or more\\
Keyboard\tabcellsep Standard 102 Keys\\
Mouse\tabcellsep Optical 2 buttons\\
V.\tabcellsep \end{longtable} \par
 
\caption{\label{tab_2}Table 2 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{1} \par 
\begin{longtable}{}
\end{longtable} \par
 
\caption{\label{tab_3}Table 1 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{1} \par 
\begin{longtable}{}
\end{longtable} \par
 
\caption{\label{tab_4}Table 1}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{4} \par 
\begin{longtable}{P{0.85\textwidth}}
Table\end{longtable} \par
 
\caption{\label{tab_5}Table 4 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{5} \par 
\begin{longtable}{P{0.85\textwidth}}
Table\end{longtable} \par
 
\caption{\label{tab_6}Table 5 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{7} \par 
\begin{longtable}{P{0.85\textwidth}}
Table\end{longtable} \par
 
\caption{\label{tab_7}Table 7 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{8} \par 
\begin{longtable}{}
\end{longtable} \par
 
\caption{\label{tab_8}Table 8 :}\end{figure}
 \begin{figure}[htbp]
\noindent\textbf{} \par 
\begin{longtable}{}
\end{longtable} \par
 
\caption{\label{tab_9}Table}\end{figure}
 			\footnote{© 2023 Global Journals} 		 		\backmatter  			  				\begin{bibitemlist}{1}
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\end{document}
